Instalments form 2024-2024

The government has accepted the 2024/25 recommendations of the NHS Pay Review Body (NHS PRB) and agreed a 5.5 per cent consolidated uplift, backdated to 1 April 2024. This will be paid in October 2024 salaries and will also include a backdated payment to 01 April 2024.

It is recognised that it may be preferable for some individuals to receive the back pay in multiple instalments (for instance, paid across several months), rather than together in a single month. An example of this might be where individuals receive Universal Credit payments, where increased monthly income will directly affect the value of these payments.

If you choose to take your back pay in instalments, you will pay the same amount of tax and National insurance over the course of a financial year as you would if you receive it as one payment.

Colleagues would need to consider the potential impacts of spreading the payments out across multiple months. For example, if an individual is claiming Universal Credit, any lump sum or backdated earnings may affect how much Universal Credit received in the month they are paid. Please see Universal Credit guidance for further information.

Colleagues in receipt of benefits or other payments should contact their benefit provider if they have any further queries. More information on state benefits can be found on the GOV.UK website.

Please see here for updated rates of pay.

The amount of back pay due will be different for everyone. Unfortunately, individual amounts will not be available as the exact figure cannot be calculated until the Electronic Staff Record (ESR) has been updated and we are able to run the retrospective calculations.  ESR is a national system and constraint’s on processing restrictions mean we are unable complete this until mid-October 2024.

We know this may make it difficult to decide so to help, you can estimate how much backpay you are likely to receive by looking at your September 2024 payslip which will be available from 20 September 2024.

At the bottom left-hand corner of your pay slip you will see Year to Date Gross pay:

Use this figure as your start point. In our example w will use £10,477.91 

Using your payslips between April to September 2024, calculate the following:

• All amounts deducted for Salary sacrifice schemes. (to be added to Gross pay figure)
• Any expenses/mileage payments. (to be deducted from Gross pay figure)
• Make a note of payment for Enhancements paid in April 2024 – these were for hours worked in March 2024. (to be deducted from Gross pay figure)

Multiply the end figure by 5.5% to find your estimated back pay amount.

Example:

 ***Please remember this is an approximate figure only

Nearer the time we will let you know how the instalments will show on your payslip.

To request the back pay, in instalments, please follow the process outlined below:

1. Please seek appropriate advice from your benefit provider (e.g. Universal Credit Helpline) or Citizen’s Advice to ensure you understand how receiving these payments in instalments may impact your benefits.
2. Please complete the formInstalments form 2024-2025Instalments form 2024-2025
3. and return to:  BDCT.Payroll@bdct.nhs.uk
4. The maximum number of instalments available will be 6 (October 2024 to March 2025)
5. Once your instalments have been set up, you cannot choose to amend the frequency
6. Should you leave the Trust before all instalments have been paid the total outstanding amount will be paid in your final pay.
7. All completed forms must be received via email to the payroll team no later than 10am on Thursday 11 October 2024. Any forms received after this date will not be processed and the total back pay will be received in October salaries.

Although we would like to help more, could we please respectfully ask that you don’t contact Payroll or People Services for estimates of back pay, especially during the period 20-27 September (pay week).

From 1 September 2024

Following national guidance from 01 September 2024 all payslips, P11ds, P60s and P45s must be viewed via your Electronic Staff Record (ESR).

Colleagues can access pay and reward information from any location using any device, including during periods of long term absence. Going paperless helps us reduce the risk of personal information being lost or stolen, reduce costs and support national and local environmental strategies for reducing carbon emissions.

You are responsible for accessing your own electronic documents using your personal log on to ESR. Please visit your organisations page for further information and guidance.

We sent out a communication in March detailing changes to tax for multiple post holders.

Below is a detailed example of how your tax is calculated on a week-by-week basis.

P60

Your P60 summarises your taxable pay, tax, and national insurance during the last tax year.  Payroll plan to have these available by 20 May 2024, for most of us they will need to be viewed via employee self-service. However, if you are currently receiving a paper payslip you will still receive a paper copy of your P60. Paper copies may take a little longer due to distribution but will be with you by 31 May 2024.

Please note it is important to keep a copy safely in case you need it later. This is particularly important if you complete a self-assessment return.

P11D

If you have a salary sacrifice or lease car or use the home electronics scheme it is likely you will receive a P11D, this summarises the Benefit in Kind applicable for 2023-2024. HMRC and individuals must receive these by 06 July 2024.  However, these are usually completed earlier, and we aim to have them with you by 21 June 2024.

You maybe aware of the recent announcements from NHS Pensions Agency about the positive changes that have been made to the NHS Pension schemes which allow members more choice and flexibility when considering their options around retirement and early retirement from 01 October 2023.

In response to this organisations have reviewed existing policies and procedures and recognise that this is a complex area and appreciate a critical decision for staff. NHS Employers and NHS Pensions have produced helpful information highlighting the retirement options and a fact sheet which explains more about the changes and which contains some very useful links. These will help and guide you in your considerations. Please click and scroll to Latest Changes  for further information

Important Information 2023-2024 Pay Award and 2022-2023 non-consolidated payments

2022-2023 non-consolidated payments – Staff on Agenda for Change (AFC) pay scales with a substantive post; employed on 31 March 2023 will receive a payment with their ordinary monthly pay on Wednesday 28^th June.  The payment will be made in one lump sum unless a request has been made for instalments.

The payment will be subject to all ordinary statutory deductions such as Tax and National Insurance as well as any other deductions that are percentage based for example student loans, attachment of earning orders etc… however is it non-pensionable.

Pay Award 2023-2024

An uplift of 5% will be applied to staff on AFC pay scales (including staff bank employees). The award is effective from 01 April 2023.

Weekly paid staff have received the increased rate of pay on Friday 02 June 2023, back pay from 01 April 2023 will be included on Friday 09 June 2023.

Monthly paid staff will receive the increase on Wednesday 28^th June, back pay will be included from 01 April 2023.

As back pay is included, please remember there will also be additional deductions for Tax, National Insurance, and pension contributions; as well as any other deductions that are percentage based for example student loans, attachment of earnings orders etc.…

Please see here for what the pay deal and non-consolidated payment mean to you

Please see here  for FAQ’s

Please see here for updated Pay scales

Pension contribution bandwidths   as agreed in October 2022 the bandwidths for pension contributions have increased in line with the pay award:

Queries We appreciate staff are eager to know how much net pay they will receive at the end of June, unfortunately we are not able to calculate individual estimates; If you would like to check your current scale or have questions regarding the detail of the award, please use the helpful links above.

P60

Your P60 summarises your taxable pay, tax, and national insurance during the last tax year.  Payroll plan to have these available by 18 May 2023, for most of us they will need to be viewed via employee self-service. However, if you are currently receiving a paper payslip you will still receive a paper copy of your P60. Paper copies may take a little longer due to distribution but will be with you by 31 May 2023.

Please note it is important to keep a copy safely in case you need it later. This is particularly important if you complete a self-assessment return.

P11D

If you have a salary sacrifice or lease car or use the home electronics scheme it is likely you will receive a P11D, this summarises the Benefit in Kind applicable for 2022-2023. HMRC and individuals must receive these by 06 July 2023.  However, these are usually completed earlier, and we aim to have them with you by 19 June 2023.

Pensions Team Availability

With immediate effect our Pensions team will not be taking phone calls unless they are urgent; this is due to an unavoidable reduction in staffing levels for a short time.

We expect this to be until 09 January 2023, however if we can resume full service sooner, we will let you know.

All enquiries should be emailed to:

Payroll.Service@bdct.nhs.uk

If you need to speak to someone urgently, please call our Customer Services team on 01274 251000. To help them respond, please be prepared to give a brief description of your query.

We apologise for any inconvenience this may cause and thank you for your patience and understanding. We appreciate all queries are important and will do our best to get back to you as quickly as we can.

Thank you for your support.

Important Payroll Information for December 2022 and January 2023

Monthly Pay

December 2022
To pay staff in time for Christmas 2022, December pay day will be Wednesday 21 December 2022.  To enable us to pay you earlier in December the deadline date for all payroll information to reach us is earlier too, this will be 10:00am, Friday 02 December 2022.

Please remember that our processing time is significantly reduced, and it is crucial the deadline is strictly adhered to. Any information not with us by this time will be processed in January 2023.

Payslips   Your online payslips will be available to view by no later than Friday 16 December 2022, they may be available by Thursday 15 December 2022, however this cannot be guaranteed.

January 2023
January pay day will be Wednesday 25 January 2023. The deadline date for all payroll information to reach us is Tuesday 03 January 2023.  Again, please be aware we have restricted time for processing, and it is crucial the deadline is strictly adhered to. Any information received after this time will be processed in February 2023.

One to One appointment with our Pensions team

In recent months the request for one-to-one appointments with our Pensions team has increased significantly. The many changes to the NHS Pension Scheme (NHSPS), varying conditions throughout the pandemic, and of course the effects of the pandemic itself on our workforce have meant lots more people have / or are considering retiring and are looking for advice.

We know how important this but only have two members in our team and are finding it difficult to see everyone as quickly as we’d like.  So, to help us help you find the answers to your questions, we’d be grateful if you would look at the information available first before getting in touch.

The Trusts Retirement Procedure contains lots of helpful information; in many cases this has the answers to the questions to your questions.  If you have decided to retire or are thinking of retiring, please take a little time to read  Retirement policy and procedure

Also, the NHSBSA site also has a whole range of tools and information that provides members with answers and essential information.

If, after reviewing these you still need us we will be happy to help; please email us at payroll.service@bdct.nhs.uk to request an appointment.

To help us prepare and understand your requirements, please include a brief description of what you would like to discuss. Our aim is to offer an appointment within four weeks of your request, and we will do our very best to prioritise those who need us the most first.

Many thanks for your patience and co-operation